# Data Policy Why BoloForms is safe to use & how the data is stored/processed. **1. Data Access:** * [Which permissions are needed for BoloForms to function?](/data-access/which-permissions-are-needed-for-boloforms-to-function) * [Why Edit access is needed to be shared with your Google Form and your templates?](broken://pages/PBw7ziE530opmNE470TQ) **2. Data Storage:** * [What data stored by BoloForms & how is it used?](/data-storage/what-data-stored-by-boloforms-and-how-is-it-used) **4. Data Removal:** * [How to remove your data from BoloForms ?](/data-removal/how-to-remove-your-data-from-boloforms) # Which permissions are needed for BoloForms to function? **The first time you install BoloForms, Google shows an authorization dialog requesting access to certain services in your Google account. This article explains what and why permissions are needed to use BoloForms.** **Content:** * Which authorization scopes needed for BoloForms ? * Why does BoloForms need those permissions? * Review of permissions * How safe is your data? * Granting explicit access to your files/folders to the BoloForms Support team *** **Which authorization scopes needed for BoloForms ?** When you install **BoloForms** for the first time, you are prompted with a authorization dialog by Google with the list of permissions you need to grant for the add-on to access applicable data and act on your behalf. Below is the complete list of permissions, as shown in the authorization dialog of **BoloForms**, along with the detailed explanation of what each permission mean and why are they required. By reviewing the permissions and clicking on ‘Allow’, you signify your **acceptance of the** [**Terms of Use**](https://performflow.com/terms-of-service/) **and** [**Privacy Policy**](https://performflow.com/privacy-policy/) of BoloForms. **Authorization scopes & Explanations:** * *See, edit, create and delete all of your Google Drive files*: This scope is required for accessing the full contents of your Drive folders, only to allow actions to be performed on your behalf. In no case the textual content of your files be used for any other purposes or shared with any third-party services. * *See, edit, create and delete your spreadsheets in Google Drive*: This scope is required for BoloForms to merge the form submission data as Google Spreadsheets. * *View and manage your forms in Google Drive*: This scope is required to access your form for which you had setup BoloForms for to use its settings, the configurations and the contents to offer the workflow capabilities. * *Connect to an external service*: This scope is required to send/retrieve information from **Firebase**, a real-time database from Google, which is used by BoloForms to store some of your basic user profile information and information on your BoloForms usage. * *Send email as you*: This scope is required for BoloForms to act on your behalf by sending sending approval notification emails to your specified recipients. * *Allow this application to run when you are not present*: This scope is required for BoloForms to send approval notification emails whenever there is a form submission, even when your PC is switched off. * *Display and run third-party web content in prompts and sidebars inside Google applications*: This authorization is required for BoloForms to work within a sidebar inside Google Forms, where you can add recipients and configure your approval workflow. As Google permissions work with scopes of permissions, some of the **groups of permissions** request multiple access. If you deny the authorizations, you will not be able to use BoloForms . *** **Why does BoloForms need those permissions?** BoloForms, as an add-on for Google Forms, is well integrated within G Suite apps like Google Forms, Google Sheets, Google Docs, Google Forms, Gmail and Google Drive. It requires access to the Google environment to provide its services seamlessly across the G Suite apps. So BoloForms only requests the above permissions that are absolutely necessary for its functionality. *** **Review of permissions** Should you have a need to review the permissions you granted for BoloForms, you can check it under [Security settings of your Google Account](https://myaccount.google.com/permissions) at any time. *** **How safe is your data?** We commit ourselves to use these permissions only to be able to offer you the service that you have signed up for. Your data is 100% safe. BoloForms does NOT have access to your Google account or your password at any time. Beyond this, BoloForms stores your name, email address and collects some usage information as you use the add-on. * **Learn more**: [*What data stored by* BoloForms *& how is it used?*](/data-storage/what-data-stored-by-boloforms-and-how-is-it-used) # Approvals **The first time you install BoloForms, Google shows an authorization dialog requesting access to certain services in your Google account. This article explains what and why permissions are needed to use BoloForms.** **Content:** * Which authorization scopes needed for BoloForms ? * Why does BoloForms need those permissions? * Review of permissions * How safe is your data? *** **Which authorization scopes needed for BoloForms ?** When you install **BoloForms** for the first time, you are prompted with a authorization dialog by Google with the list of permissions you need to grant for the add-on to access applicable data and act on your behalf. Below is the complete list of permissions, as shown in the authorization dialog of **BoloForms**, along with the detailed explanation of what each permission mean and why are they required. By reviewing the permissions and clicking on ‘Allow’, you signify your **acceptance of the** [**Terms of Use**](https://performflow.com/terms-of-service/) **and** [**Privacy Policy**](https://performflow.com/privacy-policy/) of BoloForms. **Authorization scopes & Explanations:** * *See, edit, create and delete all of your Google Drive files*: This scope is required for accessing the full contents of your Drive folders, only to allow actions to be performed on your behalf. In no case the textual content of your files be used for any other purposes or shared with any third-party services. * *See, edit, create and delete your spreadsheets in Google Drive*: This scope is required for BoloForms to merge the form submission data as Google Spreadsheets. * *View and manage your forms in Google Drive*: This scope is required to access your form for which you had setup BoloForms for to use its settings, the configurations and the contents to offer the workflow capabilities. * *Connect to an external service*: This scope is required to send/retrieve information from **MongoDB Atlas**, a real-time database from MongoDB Org, which is used by BoloForms to store some of your basic user profile information and information on your BoloForms usage. * *Send email as you*: This scope is required for BoloForms to act on your behalf by sending sending approval notification emails to your specified recipients. * *Allow this application to run when you are not present*: This scope is required for BoloForms to send approval notification emails whenever there is a form submission, even when your PC is switched off. * *Display and run third-party web content in prompts and sidebars inside Google applications*: This authorization is required for BoloForms to work within a sidebar inside Google Forms, where you can add recipients and configure your approval workflow. As Google permissions work with scopes of permissions, some of the **groups of permissions** request multiple access. If you deny the authorizations, you will not be able to use BoloForms . *** **Why does BoloForms need those permissions?** BoloForms, as an add-on for Google Forms, is well integrated within G Suite apps like Google Forms, Google Sheets, Google Docs, Google Forms, Gmail and Google Drive. It requires access to the Google environment to provide its services seamlessly across the G Suite apps. So BoloForms only requests the above permissions that are absolutely necessary for its functionality. *** **Review of permissions** Should you have a need to review the permissions you granted for BoloForms, you can check it under [Security settings of your Google Account](https://myaccount.google.com/permissions) at any time. *** **How safe is your data?** We commit ourselves to use these permissions only to be able to offer you the service that you have signed up for. Your data is 100% safe. BoloForms does NOT have access to your Google account or your password at any time. Beyond this, BoloForms stores your name, email address and collects some usage information as you use the add-on. * **Learn more**: [*What data stored by* BoloForms *& how is it used?*](/data-storage/what-data-stored-by-boloforms-and-how-is-it-used) # What data stored by BoloForms & how is it used? Select which product you use 1. [**BoloForms Approvals**](/data-storage/what-data-stored-by-boloforms-and-how-is-it-used/approvals) 2. [**BoloForms Timer + Proctor**](broken://pages/5rDZGVCyWZ6MGDTJGQS0) # Approvals **Read this article to know what data of yours is stored by , how is it stored and used.** **Content**: * What data is stored? * About your banking data * Do we share or transfer your data to third-parties? *** **What data is stored?** BoloForms stores the user and usage data in MongoDB Atlas, the MongoDB Org cloud-hosted database. The below table provides the complete list of what data of yours does BoloForms store in this database. To make it clear, it also lists what data is NOT stored. | **Type of data** | **We store:** | We do NOT store: | | ------------------------------------------ | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------- | | **User identification** | | | | **Google Form data** | | | | **Sharing & notification email addresses** | | | | **Notification email content** | | | | **Subscription data** | | | **We store only the data that are absolutely necessary for BoloForms to function to its entirety**. Deleting some of or all of this data will interrupt BoloForms functionality. However, if you do not want us to store your data, you can send us your request to and we will permanently delete it from our database. **About your banking data** We are using **Stripe** to manage all your payments. When you purchase a BoloForms subscription using Stripe, it only provides us with your **customer email address** (linked to your Stripe account). **Stripe does not share with us your bank or credit/debit card information.** **Do we share or transfer your data to third-parties?** Absolutely not. All your data remains safe, within **MongoDB Atlas** – BoloForms database. We do not share, transfer or sell any of your information to other companies # How to remove your data from BoloForms? **This article explains how you can have your data deleted from BoloForms database. As a user, you may request us to remove your data either under your GDPR Right to be forgotten (also called as Right to Erasure) or because you no longer want to use** BoloForms**.** **Content**: * What data of yours are stored in BoloForms? * What is your Right to be forgotten (Right to erasure) as per GDPR? * When can you ask to get your data deleted from BoloForms? * How to get your data from BoloForms deleted? * Can you delete your data from BoloForms, by yourself? * Does revoking access automatically delete your data from BoloForms? * Does removing/uninstalling the add-on automatically delete your data from BoloForms? * Does resetting/disabling it to stop generating documents automatically delete your data from BoloForms? *** **What data of yours are stored in BoloForms?** For the core of its functionality, BoloForms stores your account data along with some of your settings of your Google Form, metadata information of your data merge documents and workflow data. These are absolutely essential data for BoloForms, to be able to assist you with automated document generation and approval workflow. As a Data Processor (in GDPR terminology), **BoloForms only stores these minimal data of its users** (Data Controllers). * **Learn more**: [*What data stored by* BoloForms *& how is it used?*](/data-storage/what-data-stored-by-boloforms-and-how-is-it-used) **What is your Right to be forgotten (Right to erasure) as per GDPR?** GDPR regulation says that, as a Data Controller, you have the **right to have your personal data erased** and to prevent from further processing by your Data Processor (in this case, BoloForms). In compliance towards [article 17](https://gdpr-info.eu/art-17-gdpr/) from GDPR, **we are obliged to delete all your personal data at your request**. *** **When can you ask to get your data deleted from BoloForms?** Deleting your data, which is absolutely necessary for BoloForms to provide its service, will interrupt its functionality. So you may request to get your data deleted **only if you have decided to stop using BoloForms**. *** **How to get your data from** BoloForms **deleted?** You can send us your request for deletion of your data to [support@boloforms.com](mailto:support@performflow.com) We will permanently delete them from our database and send you a confirmation on the same. *** **Can you delete your data from BoloForms, by yourself?** {% hint style="info" %} **No**. BoloForms doesn’t provide any functionality to delete your data yourself. {% endhint %} **Does revoking access automatically delete your data from BoloForms?** {% hint style="info" %} **No**. Your data is not deleted from BoloForms automatically if you revoke access to BoloForms. {% endhint %} At any point in time, you may review the permissions you have granted for BoloForms under [Security settings of your Google Account](https://myaccount.google.com/permissions). In case you have decided to revoke your authorizations for BoloForms, it will prevent BoloForms from accessing any data of yours and **it will stop its functionality entirely**. *** **Does removing/uninstalling the add-on automatically delete your data from BoloForms?** {% hint style="info" %} **No**. We do not automatically delete your data from BoloForms, if you uninstall the add-on from Google Forms. {% endhint %}