Which permissions are needed for BoloForms to function?
The first time you install BoloForms, Google shows an authorization dialog requesting access to certain services in your Google account. This article explains what and why permissions are needed to use BoloForms.
- Which authorization scopes needed for BoloForms ?
- Why does BoloForms need those permissions?
- Review of permissions
- How safe is your data?
- Granting explicit access to your files/folders to the BoloForms Support team
Which authorization scopes needed for BoloForms ?
When you install BoloForms for the first time, you are prompted with a authorization dialog by Google with the list of permissions you need to grant for the add-on to access applicable data and act on your behalf. Below is the complete list of permissions, as shown in the authorization dialog of BoloForms, along with the detailed explanation of what each permission mean and why are they required.
Authorization scopes & Explanations:
- See, edit, create and delete all of your Google Drive files:
This scope is required for accessing the full contents of your Drive folders, only to allow actions to be performed on your behalf. In no case the textual content of your files be used for any other purposes or shared with any third-party services.
- See, edit, create and delete your spreadsheets in Google Drive:
This scope is required for BoloForms to merge the form submission data as Google Spreadsheets.
- View and manage your forms in Google Drive:
This scope is required to access your form for which you had setup BoloForms for to use its settings, the configurations and the contents to offer the workflow capabilities.
- Connect to an external service:
This scope is required to send/retrieve information from Firebase, a real-time database from Google, which is used by BoloForms to store some of your basic user profile information and information on your BoloForms usage.
- Send email as you:
This scope is required for BoloForms to act on your behalf by sending sending approval notification emails to your specified recipients.
- Allow this application to run when you are not present:
This scope is required for BoloForms to send approval notification emails whenever there is a form submission, even when your PC is switched off.
- Display and run third-party web content in prompts and sidebars inside Google applications:
This authorization is required for BoloForms to work within a sidebar inside Google Forms, where you can add recipients and configure your approval workflow.
As Google permissions work with scopes of permissions, some of the groups of permissions request multiple access.
If you deny the authorizations, you will not be able to use BoloForms .
Why does BoloForms need those permissions?
BoloForms, as an add-on for Google Forms, is well integrated within G Suite apps like Google Forms, Google Sheets, Google Docs, Google Forms, Gmail and Google Drive. It requires access to the Google environment to provide its services seamlessly across the G Suite apps.
So BoloForms only requests the above permissions that are absolutely necessary for its functionality.
Review of permissions
Should you have a need to review the permissions you granted for BoloForms, you can check it under Security settings of your Google Account at any time.
How safe is your data?
We commit ourselves to use these permissions only to be able to offer you the service that you have signed up for.
Your data is 100% safe.
BoloForms does NOT have access to your Google account or your password at any time.
Beyond this, BoloForms stores your name, email address and collects some usage information as you use the add-on.